VCU branded angle-motif letterhead

[DRAFT] Public Health Response Team

  • Responsible Office: Division of Administration
  • Draft Date: 02/22/2021
  • Policy Type: Administrative

Comments

EXECUTIVE SUMMARY OF PROPOSED POLICY:

Public Health Response Team

 

New Policy ☒ or Substantive Revision ☐

Policy Type:  Administrative

Responsible Office:  Vice President for Administration

Draft Date:  12/10/2020

Initial Policy Approved:  MM/DD/YYYY

Revision History:  None – New Policy

 

Governance Process Tracking:

If new BOV policy, enter date and name of President (or designee) approving development of policy: MM/DD/YYY – Name

If new Administrative policy, enter date and name of President’s Cabinet member approving development of policy: 12/10/2020 – Dr. Meredith Weiss

Integrity & Compliance Office Review: MM/DD/YYYY

University Counsel Review: MM/DD/YYYY

Public Comment Posting: MM/DD/YYYY

University Council Academic Affairs and University Policy Committee Review: MM/DD/YYYY

University Council Review: MM/DD/YYYY

President’s Cabinet Approval: MM/DD/YYYY

Board of Visitors Approval (if applicable): MM/DD/YYYY

 

  • Why is this policy being

created ☒ or revised ☐?

 

In response to the COVID-19 pandemic, the university administration recognize the need for formal authority for a group of public health experts to advise the university on infectious disease outbreak and mitigation.

 

 

  • New policy ☒: What are the general points or requirements covered in this policy?

or

Revised policy ☐: What are the substantive differences between this draft and the current policy?

 

The university authorizes and maintains a group of public health experts for the purposes of reviewing infectious disease outbreaks within the university community. This group, known as the Public Health Response Team, will make recommendations to university administration regarding appropriate courses of action regarding outbreak mitigation and response.

 

  • Which stakeholder offices or personnel have provided input into this policy draft?

 

VCU Division of Student Affairs; VCU Employee Health Services; VCU Student Health Services; chair of VCU Department of Family Medicine; Chair of VCU Department of Epidemiology; VCU Health System Epidemiology Department; VCU Pathology Department; VCU Office of Environmental Health and Safety; VCU Office of Emergency Management

 

  • Which other universities’ policies or resources (e.g., laws, regulations, etc.) did you consider when preparing this draft?

Emergency Notification, Response and Evacuation (https://policy.vcu.edu/universitywide-policies/policies/emergency-notification-response-and-evacuation.html)

 

Business Continuity Management (https://policy.vcu.edu/universitywide-policies/policies/business-continuity-management.html)

 

Environmental Health and Safety and Risk Management (https://policy.vcu.edu/universitywide-policies/policies/environmental-health-and-safety-and-risk-management.html)

 

 

  • What is your general assessment of this policy’s impact on the university community?

 

Positive in the event of an outbreak of infectious disease.

 

 

  • What is your plan to implement this new policy or policy revision (e.g., raise awareness and train relevant audiences and monitor for compliance)?

The PHRT is already operating.

 

 

Public Health Response Team

Responsible Office:  Vice President for Administration

Initial Policy Approved:  New

Current Revision Approved:  02/19//2021

Policy Statement and Purpose________________________

The university authorizes and maintains a group of public health experts for the purposes of reviewing infectious disease outbreaks affecting the university community. This group, known as the Public Health Response Team, will make recommendations to university administration regarding appropriate courses of action regarding outbreak mitigation and response.

 

The purpose of this policy is to demonstrate how this group functions within the university and outline the representation of expertise among the team members.

 

Noncompliance with this policy may result in disciplinary action up to and including termination. VCU supports an environment free from retaliation. Retaliation against any employee who brings forth a good faith concern, asks a clarifying question, or participates in an investigation is prohibited.

Table of Contents_______________________                            

Who Should Know This Policy 2
Definitions 2
Contacts 2
Policy Specifics and Procedures 2
Forms 3
Related Documents 3
Revision History 3
FAQ 3

                                                        

Who Should Know This Policy__________________________

All college, school and departments heads are responsible for knowing this policy and familiarizing themselves with its contents and provisions.

 

Definitions______________________

Comprehensive Emergency Management Plan (CEMP)

The CEMP provides the VCU structures and processes for coordinating incident management activities for natural and human caused emergencies and disasters. Following the guidance provided by the National Response Framework (NRF), National Incident Management System (NIMS), and other supporting documents, the CEMP creates an umbrella configuration for existing department emergency and incident management plans.

 

Incident Coordination Team (ICT)

Consisting of senior management from various operating disciplines across the university, the ICT governs and manages the response to emergencies covered by the CEMP.

Contacts________________________

The vice president of administration officially interprets this policy. The assistant vice president of safety and risk management is responsible for obtaining approval for any revisions as required by the policy Creating and Maintaining Policies and Procedures through the appropriate governance structures. Please direct policy questions to the assistant vice president of safety and risk management.

Policy Specifics and Procedures______________________

The Public Health Response Team (PHRT) will offer medical, epidemiological, and health care guidance and recommendations to the university administration via the Incident Coordination Team (ICT) as it relates to outbreaks of infectious disease. *Note: The ICT evaluates the institutional effects of an emergency, determines business recovery and resumption priorities overseen by the ICT leader.

 

1. PHRT Membership:  Membership is based on the nature of the infectious disease and may change or be expanded at the discretion of the chair(s) or the ICT.

 

· The PHRT is co-chaired by the Director of Student Health Services and the Director of Employee Health Services.       

· Membership shall include the following at a minimum:

  • Epidemiologists familiar with infectious disease
  • A representative of the local health district of the Virginia Department of Health
  • A representative of the Office of Environmental Health and Safety or Safety and Risk Management
  • A representative from the VCU Health System

· The univeristy ICT reserves the right to appoint new chairs and expand the membership in the event of wide-spread community transmission of infectious disease or other unique or emergent need.     

2. Meetings Frequency:  The PHRT will meet at the discretion of the co-chairs.

 

Forms__________________________

There are no forms associated with this policy and procedures.

 

Related Documents_____________________________________________________

Emergency Notification, Response and Evacuation (https://policy.vcu.edu/universitywide-policies/policies/emergency-notification-response-and-evacuation.html)

 

Business Continuity Management (https://policy.vcu.edu/universitywide-policies/policies/business-continuity-management.html)

 

Environmental Health and Safety and Risk Management (https://policy.vcu.edu/universitywide-policies/policies/environmental-health-and-safety-and-risk-management.html)

 

Revision History_______________________________________________________________________

This policy supersedes the following archived policies:

 

Approval/Revision Date                                   Title

            None – New Policy

FAQ_________________________________________________________________________________

There are no FAQ associated with this policy and procedures.