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Automated External Defibrillators Purchase, Installation and Maintenance

  • Responsible Office: Division of Administration
  • Current Approved Version: 05/07/2021
  • Policy Type: Administrative

Policy Statement and Purpose

Virginia Commonwealth University is committed to the health and safety of its students, faculty, staff, visitors and other members of the VCU community. The purpose of this policy is to establish a structure for the consistent and cost effective purchase, installation, and maintenance of Automated External Defibrillators (AEDs) in university facilities and vehicles. University departments and other administrative units must acquire approval from Safety and Risk Management’s (SRM) prior to purchasing an AED and must follow the additional requirements and procedures provided in this policy.

Noncompliance with this policy may result in disciplinary action up to and including termination. VCU supports an environment free from retaliation. Retaliation against any employee who brings forth a good faith concern, asks a clarifying question, or participates in an investigation is prohibited.

Table of Contents

 
Who Should Know This Policy
Definitions
Contacts
Policy Specifics and Procedures
Forms
Related Documents
Revision History
FAQ


Who Should Know This Policy

All university departments and other administrative units that have or are considering the purchase of AEDs are responsible for knowing this policy and familiarizing themselves with its contents and provisions.

Definitions

Automated External Defibrillator (AED)

A device that combines a heart monitor and defibrillator and has been approved by the United States Food and Drug Administration, is capable of recognizing the presence or absence of an abnormal heart rhythm, is capable of determining, without intervention by an operator, whether defibrillation should be performed, and automatically charges and requests delivery of an electrical impulse to an individual’s heart, either with or without operator intervention, upon determining that defibrillation should be performed.

Contacts

SRM officially interprets this policy.  SRM is responsible for obtaining approval for any revisions as required by the policy Creating and Maintaining Policies and Procedures through the appropriate governance structures. Please direct policy questions to the assistant vice president, Safety and Risk Management.

Policy Specifics and Procedure

Roles and Responsibilities

SRM has the authority to select, coordinate, and manage all AEDs pursuant to this policy. All departments with an AED are responsible for coordinating with SRM and complying with this policy in their respective operations. SRM representatives will manage the replacement of all existing, unapproved, or nonconforming AEDs when their life cycle expires. The expense of all devices, installation, and removal is the responsibility of the party or parties that sponsored the device purchase and installation.

SRM Responsibilities

  • Select and approve vendor(s) to conduct regular inspections, servicing, and replacement of AEDs
  • Maintain a complete inventory of AEDs located on both VCU campuses
  • Review and approve any purchase, placement, and location of an AED
  • Advise departments on appropriate location of fixed-installation AEDs
  • Coordinate regular inspections and servicing of all AEDs by approved vendor(s) in accordance with manufacturer guidelines
  • Maintain inspection, testing and maintenance records
  • Require the removal and replacement of AEDs that are out of service, under manufacturer’s recall, or over nine (9) years old
  • Require the removal from service or replacement of any device that does not comply with this policy at the expense of the department that originally purchased the device.

Departmental Responsibilities

  • Submit to SRM@VCU.EDU all requests for approval of an AED purchase
  • Obtain and maintain purchase approval documentation
  • Budget for the purchase and maintenance of approved AEDs, cabinets, and signage
  • Coordinate with the vendor(s) approved by SRM the removal and replacement of AEDs that are out of service, under manufacturer’s recall, or over nine (9) years old
  • Coordinate with the vendor(s) approved by SRM the removal from service or replacement of any AED that does not comply with this policy at the expense of the department that originally purchased the device
  • Provide budget code for expenses associated with the installation and removal of AEDs for which the department is responsible.

 

Forms

Creation of a purchase approval form underway

 

Related Documents

There are no related documents associated with this policy and procedures.

 

Revision History

None – New Policy

 

FAQ

There are no FAQ associated with this policy and procedures.