New and Recently Updated Policies
The purpose of this policy is to provide a framework through which the VCU Police Department, Office of Emergency Preparedness can develop, maintain, and exercise continuity plans in alignment with the business continuity management system standard, ISO 22301:2012, and the Commonwealth of Virginia Executive Order No. 41 (2019) Continuing Preparedness Initiatives In State Government and Affirmation of the Commonwealth of Virginia Emergency Operations Plan. This policy ensures an enterprise-wide business continuity planning process is established that considers every critical aspect of its business processes in creating a plan for how it will respond to disruptions.
VCU recognizes that conducting animal subjects research is a privilege. Animal subject research has contributed to impactful discoveries in medicine and science for many years. VCU complies with federal regulations from the Office of Laboratory Animal Welfare, United States Department of Agriculture Animal and Plant Health Inspection Service and implements best practices. This policy applies to all VCU research, training, experimentation, biological testing, teaching, and other university-sanctioned activities involving live vertebrate animals regardless of funding source and regardless of where the activity is occurring (for example, at another institution).
This new policy establishes and outlines the university’s data and information governance program and the core roles and responsibilities for individuals participating in the university data and information lifecycle. VCU must protect and utilize its information assets, in all forms and throughout the information life cycle, in accordance with this policy and all applicable federal, state and regulatory requirements, as well as any contractual requirements with third parties.
As a state agency, VCU has the ability to adopt regulations that have the force of law. The VCU Board of Vistors adopted this regulation in order to ensure continuity and consistency in research compliance practices and processes. It requires that all research conducted by VCU involving human subjects shall be conducted in accordance with 21 CFR Part 50 (May 30, 1980) and 56 (January 27, 1981), 45 CFR Part 46 (revised June 19, 2017 and amended on January 22, 2018 and June 19, 2018), and 45 CFR Parts 160 and 164 (December 28, 2000) and any other applicable federal law or regulation.
This policy provides requirements for the awarding and administering of scholarships held or controlled by VCU. It (1) promotes student success and degree completion by coordinating the provision of scholarships to students; (2) promotes efforts to maximize the utilization of scholarship to 100% of available funding; (3) promotes a partnership model ensuring donor intent is met between scholarship units, Development and Alumni Relations, and the Office of Financial Aid (OFA); (4) ensures recipients meet the stated criteria of the scholarship; (5) supports a scholarship management system for use by units offering scholarships to students; and (6) gives OFA overall responsibility for the interpretation and implementation of this policy.
This policy covers procedures for identifying and reporting academic and non-academic substantive changes (as defined by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC)) prior to implementation. It achieved final approval through the governance process to ensure compliance with SACSCOC requirements.
The purpose of this policy is to promote the use of stakeholder collaboration and alternative dispute resolution processes as appropriate. The policy has been revised to include specific requirements per the Code of Virginia 2.2-4117. Specifically, the qualifications of a neutral third party, as well as the role of VCU Human Resources Employee Relations department as the coordinator of dispute resolution processes, have been added to the policy.
The purpose of this policy is to outline VCU’s expectations and standards for learning outcomes assessment in degree and certificate programs. Moreover, the policy ensures VCU meets the requirements set forth by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC). The policy was revised to clarify expectations and standards for the practice of learning outcomes assessment in certificate and degree programs and the roles and responsibilities for learning outcomes assessment at VCU.
This policy provides the means for recognition and financial reward for Virginia Commonwealth University faculty members. This policy has been revised to allow vice presidents with the authority to approve faculty bonuses, unless the bonus is for a direct report to a vice president, in which case the president’s approval is required. Some academic leadership positions and direct appointments to the president also require approval by the BOV, per the BOV Bylaws.
Financial Aid Adjustments Due to Total Withdrawal or Enrollment Changes and Return of Title IV Funds (R2T4)
The purpose of this policy is to describe the effects on a student’s financial aid resulting from enrollment changes in accordance with federal and state law and regulations governing student assistance. The policy has been revised to update information concerning students who withdrawal from modules, unofficial withdrawals, failure to begin attendance and how refunds of less than $50.00 are treated.
The purpose of this policy is to set forth the requirements for university units to engage in revenue generating activities and the rates those units can charge for such activities. The policy has been revised to: clearly prescribe approvals required and provides a form to document approvals; require submission of a business plan; and provide guidance on contract review, billing, and collections.
The purpose of this policy is to describe the university’s process for determining a student’s eligibility for continued receipt of Title IV federal funds, Virginia state funds and institution need-based grants on satisfactory academic progress (SAP) in accordance with federal requirements for financial aid. The policy has been revised to address the following: the effect of course incompletes, course withdrawals, transfer credit, remedial and ESL coursework on SAP; how second majors and changes of major affect SAP; the effect of completing an additional degree; and provide additional information concerning the SAP appeal process.
This policy combines and revises the formerly separate Textbook Adoptions and Textbook Sales policies to be more user friendly and comprehensive. This revision includes (1) requirements and procedures regarding low-cost and no-cost (OER) textbooks and course materials; (2) updated prohibition on faculty direct sales to students to include digital course materials; and (3) the new legislation requiring registrars to conspicuously identify in the registration system courses using low-cost or no-cost course materials.
This policy outlines rules for wage employees, including job conditions and hour restrictions for hourly employees and student workers. It has been revised to reflect compensation practices as it relates to the Working@VCU “Great Place” HR Policies policy. Specifically, the limitation regarding the hourly rate paid to student workers performing similar work as classified staff has been eliminated.