Policy Points

The Policy Program is pleased to bring you Policy Points. This publication is a quarterly notification bringing awareness to all universitywide policy updates. All universitywide policies are located in the policy library, providing appropriate centralization and data normalization.

Click on the policy titles below to access the document in full. Questions? Comments? Please do not hesitate to email policy@vcu.edu or call 828-3982 to reach Senior University Compliance and Policy Specialist, Tony Rapchick.

Please visit www.policy.vcu.edu to access current versions of all universitywide policies.

This edition of Policy Points reflects recent updates from
January 1, 2017 to March 31, 2017
Policy Points Newsletter
New Policies: 

Organizational Websites, Management and Hosting This policy and the supplemental VCU Web Standards and Guidelines establish the general responsibilities for the development, management, and hosting of organizational websites and ensures consistency with standard visual elements in support of the VCU brand and university mission.

Policy Points Newsletter
Substantive Revisions: 

Accessibility and Reasonable Accommodation for Individuals with Disabilities - Interim - This policy addresses campus accessibility and ensures equal access to academic and employment opportunities through the provision of accommodations. It explains the university's procedures and resources to enable administrators, employees, students and visitors to understand their rights and responsibilities regarding reasonable accommodation.
This policy was revised and approved into interim status on March 15, 2017 to now include a grievance procedure for student complaints regarding accommodation or accessibility.
Corporate Research Agreements - This policy outlines the explicit requirements and principles for conducting corporate research at VCU. This policy was revised to add requirements pertaining to research-related injury coverage in clinical research and to clarify requirements pertaining to: binding arbitration; governing law and indemnification to support state requirements that apply to all corporate research agreements; confidentiality terms; trade secrets; intellectual property; publication rights; and retention of documents
Dual Use Research of Concern in the Life Sciences (DURC) 
- The purpose of this policy is to establish VCU's review and oversight of all research (regardless of the source of funding) that qualifies as dual use research of concern (DURC). This policy was revised to transfer responsibility for DURC determinations from the Office of Environmental Health and Safety to the Office of Research and Innovation. Additionally, pursuant to federal guidance, the policy was revised to separate the Institutional Review Entity from the Institutional Biosafety Committee and appoints an Institutional Contact for Dual Use Research and streamlines Risk Mitigation Plan Development, Implementation and Review.

Facilities and Administrative Cost Recovery - This policy sets forth the requirement for full cost recovery on all sponsored program activities. It also establishes the criteria and procedure to seek a facilities and administrative ("F&A") rate lower than the federally-approved rate applicable to VCU. This policy was revised to permit F&A costs to be reduced or waived for corporate supported projects initiated by VCU. Such projects are considered to be funded by corporate sources but developed and sponsored by VCU and must comply with the requirements contained in the Corporate Research Agreements policy (see above).

Investment Policy - The purpose of this policy is to define the financial goals, objectives, and legal limitations for the investment and management of VCU's funds and to articulate the responsibilities of the university, its investment managers, and its investment advisers, including performance measures and reporting requirements. This policy contains numerous substantial revisions. Some highlights include: clearly defining the responsibilities of university staff and the VCU Investment Management Company; clarifying which laws apply to university investment pools; clarifying permissible delegation of authority to engage investment managers; requiring BOV approval prior to sending additional funds to certain investment tiers; adding a requirement regarding reporting violations to the BOV; and simplifying the review for conflicts of interest.