Policy Points

The Policy Program is pleased to bring you Policy Points. This publication is a quarterly notification bringing awareness to all universitywide policy updates. All universitywide policies are located in the policy library, providing appropriate centralization and data normalization.

Click on the policy titles below to access the document in full. Questions? Comments? Please do not hesitate to email policy@vcu.edu or call 828-3982 to reach Senior University Compliance and Policy Specialist, Tony Rapchick.

Please visit www.policy.vcu.edu to access current versions of all universitywide policies.

This edition of Policy Points reflects recent updates from
October 1, 2017 to December 31, 2017
Policy Points Newsletter
New Policies: 

Reservation and Use of Space - Interim - This policy has been implemented on an interim basis to meet a need to clarify how the university community reserves facilities and space to benefit the academic mission of VCU, including the safety and security of students, faculty and staff.

University-Related Use of Unmanned Aircraft Systems (UAS) - This policy has been created to define how VCU complies with the provisions of 14 CFR Part 107, Operation and Certification of Small Unmanned Aircraft Systems. The policy provides a formal process to review and approve the use of Unmanned Aircraft Systems (UAS), sometimes known as drones. University employees and approved vendors who would like to operate UAS on behalf of the university at any location must receive prior approval to do so as described in the policy. Law enforcement use and student recreational use are exempt.

Working @ VCU: "Great Place" HR Policies - This policy, effective January 1, 2018, has been created to support VCU's goal of being a Great Place to Work by using the university's Tier III Restructuring Authority to address the opportunities for improvement identified by employees in the Great Place Initiative survey. It begins with the reflection of VCU Core Values in the creation of one employment category that spans from entry level to senior executives to promote inclusion and a sense of community, where each member's contributions are valued and respected. Included are all new approaches to career development, compensation, performance management, and employee relations. And, it concludes with a state-of-the-art leave benefit to be more flexible, to better represent today's definitions of family and to promote work/life balance, along with new parental, caregiving, and enhanced community service leave.

Policy Points Newsletter
Substantive Revisions: 

Broadcast Mass Mail - Interim - This policy describes the requirements for distributing information to all members of a VCU audience group via VCU email. The purpose of the policy is to identify individuals authorized to send and receive such emails as well as the appropriate content of messages in order to ensure that mass emails are kept to a minimum and are timely, relevant, coordinated and properly vetted for content and quality.

Vehicle Accident Prevention and Safety - Because vehicle operations are essential to the services provided by many of the university's departments, preventing motor vehicle accidents requires a universitywide commitment to the departmental and individual responsibilities and procedures set forth in this policy. This policy has been revised to eliminate the requirement for refresher defensive driver training every three years; eliminate financial responsibility on the part of the driver who damages a state vehicle in an at-fault accident; increase the number of minor violations permitted in a rolling three year period; revise and clarify graduated discipline for multiple accidents in a state vehicle; and to add language that addresses major driving violations and includes management discretion when evaluating the employee's overall driving record and revocation/reinstatement of driving privileges.