New and Recently Updated Policies

New Policies

As of 05/29/2018

The purpose of this policy is to establish requirements for participation in, and the restrictions associated with outside professional activity, external consulting, and continuing education by university and academic professionals and classified staff. While such employees are encouraged to engage in professional service activities that contribute to individual growth, extend knowledge, or advance the mission of the university, there are limitations on such activities. As detailed more fully in this policy, professional service activities must not detract from the employee’s performance or obligations to the university; must not present a conflict of interest; must not deplete university facilities and resources; must be approved in advance and reported on annually; and, if the employee is to receive extra compensation, must only be entered into while on approved leave or outside of normal work hours.

As of 05/29/2018

VCU is committed to creating an environment that fosters the exercise of protected speech and other expressive activity on university property while maintaining an atmosphere free of disruption to the mission of the university. The university recognizes that the free expression of ideas and open inquiry are essential in fulfilling its academic mission by embracing rigorous open discourse, argumentation, speaking, listening, learning and the exploration of ideas. As such, this policy establishes requirements for the use of VCU property to pursue its academic mission, provide a safe environment, and preserve the functional and aesthetic integrity of the campus. Originally approved as an interim policy on December 11, 2017, this policy has achieved final approval through the governance process.

Substantive Revisions

As of 05/29/2018

This policy describes the requirements for distributing information to all members of a VCU audience group via VCU email. The purpose of the policy is to identify individuals authorized to send and receive such emails as well as the appropriate content of messages in order to ensure that mass emails are kept to a minimum and are timely, relevant, coordinated and properly vetted for content and quality. This revision (1) reduces the number of people who can send mass email; (2) delineates specific mass email message criteria; and (3) defines a standard naming convention for mass email.

As of 05/29/2018

This policy, formerly titled Affirmation of VCU's Equal Opportunity, was revised to fulfill relevant federal and state requirements, including Title IX of the Education Amendments of 1972; the Americans with Disabilities Act of 1990, as amended; Section 504 of the Rehabilitation Act of 1973; Titles VI and VII of the Civil Rights Act of 1964; the Genetic Information Nondiscrimination Act of 2008; the Virginia Human Rights Act; the Governor’s Executive Order Number One (2014); and other state or federal laws and university policies. It outlines the protected bases for discrimination and applicable statutory authority; establishes VCU's investigation and administrative procedures and lists the applicable disciplinary procedures that will be followed in response to findings of discrimination; clarifies which procedures apply where multiple nondiscrimination policies apply to the underlying conduct; and identifies other state and university formal grievance procedures and the appropriate agencies for filing an external complaint. The revision includes a provision for administrative review of allegations of discriminatory or retaliatory conduct, in the absence of a formal complaint.  Also, FAQ have been added to address a range of questions, including the role of Equity and Access Services and other VCU offices that may address concerns.  

As of 06/25/2018

This policy provides that VCU may reimburse individuals for reimbursable business expenses up to $2,000 per reimbursement provided that the person seeking reimbursement provides proper justification for not using established procurement processes (P-Card or purchase order) and appropriate documentation. Reimbursement for anything other than goods and services; such as honoraria, stipends, independent contractors, etc. is strictly prohibited. The policy was revised to include the $2,000 per reimbursement limit.

Minor Revisions