New and Recently Updated Policies

New Policies

As of 05/29/2018

The purpose of this policy is to establish requirements for participation in, and the restrictions associated with outside professional activity, external consulting, and continuing education by university and academic professionals and classified staff. While such employees are encouraged to engage in professional service activities that contribute to individual growth, extend knowledge, or advance the mission of the university, there are limitations on such activities. As detailed more fully in this policy, professional service activities must not detract from the employee’s performance or obligations to the university; must not present a conflict of interest; must not deplete university facilities and resources; must be approved in advance and reported on annually; and, if the employee is to receive extra compensation, must only be entered into while on approved leave or outside of normal work hours.

As of 05/29/2018

VCU is committed to creating an environment that fosters the exercise of protected speech and other expressive activity on university property while maintaining an atmosphere free of disruption to the mission of the university. The university recognizes that the free expression of ideas and open inquiry are essential in fulfilling its academic mission by embracing rigorous open discourse, argumentation, speaking, listening, learning and the exploration of ideas. As such, this policy establishes requirements for the use of VCU property to pursue its academic mission, provide a safe environment, and preserve the functional and aesthetic integrity of the campus. Originally approved as an interim policy on December 11, 2017, this policy has achieved final approval through the governance process.

Substantive Revisions

As of 05/29/2018

This policy describes the requirements for distributing information to all members of a VCU audience group via VCU email. The purpose of the policy is to identify individuals authorized to send and receive such emails as well as the appropriate content of messages in order to ensure that mass emails are kept to a minimum and are timely, relevant, coordinated and properly vetted for content and quality. This revision (1) reduces the number of people who can send mass email; (2) delineates specific mass email message criteria; and (3) defines a standard naming convention for mass email.

As of 05/29/2018

This policy, formerly titled Affirmation of VCU's Equal Opportunity, was revised to fulfill relevant federal and state requirements, including Title IX of the Education Amendments of 1972; the Americans with Disabilities Act of 1990, as amended; Section 504 of the Rehabilitation Act of 1973; Titles VI and VII of the Civil Rights Act of 1964; the Genetic Information Nondiscrimination Act of 2008; the Virginia Human Rights Act; the Governor’s Executive Order Number One (2014); and other state or federal laws and university policies. It outlines the protected bases for discrimination and applicable statutory authority; establishes VCU's investigation and administrative procedures and lists the applicable disciplinary procedures that will be followed in response to findings of discrimination; clarifies which procedures apply where multiple nondiscrimination policies apply to the underlying conduct; and identifies other state and university formal grievance procedures and the appropriate agencies for filing an external complaint. The revision includes a provision for administrative review of allegations of discriminatory or retaliatory conduct, in the absence of a formal complaint.  Also, FAQ have been added to address a range of questions, including the role of Equity and Access Services and other VCU offices that may address concerns.  

As of 04/23/2018

This policy exists in response to the federal requirement to implement a written Identity Theft Prevention Program designed to detect the warning signs – or “Red Flags” – of identity theft in day-to-day operations. The policy and the documents listed in the Related Documents section constitute the primary components of VCU’s Identity Theft Prevention Program. It has been revised to better define the content and development of the Identity Theft Prevention Program, and to reflect recent changes to other university policies and standards that affect this policy. The policy now incorporates an Identity Theft Prevention Standard, which allows for more flexibility for program development and more timely and dynamic changes in program content. The operational details previously contained in the policy have been removed and are now updated and included in the Identity Theft Prevention Standard.

As of 05/14/2018

This policy defines who is permitted to serve as a principal investigator (PI) for sponsored programs. Detailed responsibilities for PIs are included in the Roles and Responsibilities Matrix referenced in the policy. The policy has been revised to: (1) include new categories and definitions for impacted Human Resources job classifications; (2) remove the exception request requirement for specific categories;  and (3) remove specific details related to PI eligibility for human subjects research and animal research, which are covered by separate IRB and IACUC policies and procedures. 

As of 05/11/2018

The Student Code of Conduct applies to all conduct by students on university property, at VCU-sponsored activities, and off-campus. Each student is responsible for their conduct from the time of application for admission through the actual awarding of the degree. The Student Code of Conduct addresses (1) prohibited conduct, (2) students' rights and responsibilities, (3) adjudication of charges, and (4) administrative actions and sanctions. Highlights of the revision include: encouraging students to report violations to the proper authorities; enhancing and clarifying definitions of prohibited conduct; and removal of the interim suspension provision, which is now managed by the Office of the Dean of Students.

As of 03/22/2018

The purpose of this policy is to protect the health, safety and welfare of members of the Virginia Commonwealth University community and the public served by the university. VCU recognizes that substance use disorders are treatable medical conditions. As such, this policy balances the need for VCU to support individuals seeking recovery with the safety and health of the entire university population. This policy (a) encourages individuals to seek help if they are concerned that they or their family members may have a drug and/or alcohol problem; (b) encourages individuals to use the services of qualified professionals in the community to assess the seriousness of substance use disorders and identify appropriate sources of help; (c) provides for a current list of qualified community professionals; and (d) allows the use of accrued paid or unpaid leave for employees while seeking treatment for alcohol and other drug problems.

As of 06/25/2018

This policy provides that VCU may reimburse individuals for reimbursable business expenses up to $2,000 per reimbursement provided that the person seeking reimbursement provides proper justification for not using established procurement processes (P-Card or purchase order) and appropriate documentation. Reimbursement for anything other than goods and services; such as honoraria, stipends, independent contractors, etc. is strictly prohibited. The policy was revised to include the $2,000 per reimbursement limit.

As of 03/22/2018

This policy defines the ownership, distribution, and commercialization of rights associated with intellectual property developed at the university. It has been revised to clarify the VCU’s stance on intellectual property and better define the types of intellectual property and their handling. Intellectual property issues not specifically addressed in previous versions are now included to allow for better understanding and management.