New and Recently Updated Policies

New Policies

As of 02/11/2019

Virginia Commonwealth University encourages the use of bicycles as a convenient, environmentally sound and efficient means of transportation to, from and around campus.  To promote safe and sustainable bicycle use on campus, this new policy sets forth requirements for parking and other use of bicycles on university property. This policy covers enforcement regarding the failure to follow bicycle parking procedures, retrieval and disposal of impounded bicycles and information concerning bicycle registration with campus police,

As of 11/26/2018

The purpose of this policy is to acknowledge the shared relationships necessary within the university’s centralized decentralized structure and to provide transparency in governance and clarity of roles and responsibilities regarding university development and alumni activities. The framework outlined in this policy establishes oversight for assurances and accountability required when undertaking development initiatives. As provided in this policy, the Office of Development and Alumni Relations (central DAR) is responsible for the overall leadership and management of fundraising and alumni relations at VCU, in collaboration with individual schools, centers and units (collectively, “units”) across the university. Any and all unit-based DAR activities must be coordinated through central DAR to maintain oversight, best practices and quality assurances. All unit-based and central DAR employees must adhere to policies and procedures that are developed, maintained and hosted by central DAR and deans and implemented by lead development officers.

As of 12/07/2018

The purpose of this policy is to emphasize the university’s commitment to VCU’s ethical standards, as approved by the Board of Visitors in 2005 and outlined in the Code of Conduct and to set forth the basic standards of ethical behavior individuals are expected to follow. The policy includes specific behaviors associated with each ethical standard to provide clarity about what it means to act ethically in the VCU community.

Substantive Revisions

As of 01/17/2019

An institutional conflict of interest (ICOI) in research is a situation in which the financial interests of the university or its covered members might reasonably appear to influence or bias institutional activities involving research. This policy requires that financial interests of university entities and covered members are reported and that conflicting interests are evaluated and appropriately resolved or managed. The policy was revised to clarify the roles of the conflict of interesting (COI) in research program, the COI in research committee and the ICOI in research committee. It was formerly an interim policy and achieved final approval through the governance process.

As of 02/11/2019

This policy has been revised to meet the changes made to the Federal Policy for the Protection of Human Subjects (‘Common Rule’) by the Department of Health and Human Services Office for Human Research Protections. The changes to the policy include the following: definitions of Research and Human Subject have been altered for clarity; IRBs no longer need to complete grant congruency review; categories of research considered exempt from the federal policy have been expanded (some categories will be considered exempt only after “limited IRB review” for confidentiality risks); Minimal Risk research will no longer require IRB review on an annual basis; informed consent requirements have been altered to include new elements for consent and new requirements for waivers of informed consent; and all clinical trials must post a copy of the consent form to a federal website.

As of 11/26/2018

This policy (formerly titled Compliance with United States Export Control Laws) has been revised to meet current export regulations. The revision reflects the changes in regulations and shifts some of the responsibilities for export compliance at VCU from the Office of Research Administration and Compliance to the Export Compliance Office. This policy also addresses issues of research security by establishing a framework for categorizing laboratory security requirements and enabling the drafting of standard operating procedures for specific security requirements based on that framework. Additionally, this update addresses a new category of controlled information called Controlled Unclassified Information (CUI). This information requires strict IT and physical security controls. This policy establishes VCU’s Export Compliance Office responsibility for supporting the identification of CUI related to research and establishes general processes for handling CUI.

As of 01/17/2019

The purpose of this policy is to ensure that the university’s fixed assets are acquired, safeguarded, controlled, disposed of, and accounted for in accordance with state and federal regulations, audit requirements, and generally accepted accounting principles. This revision changes the threshold for controllable fixed assets. It eliminates controlling of assets between $2,000 and $5,000 except for Higher Education Equipment Trust Fund (HEETF) assets which will continue to be tracked for all assets costing $500 or more. For all moveable equipment, except HEETF equipment, only assets costing $5,000 or more are tagged and tracked.

Minor Revisions